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Ways To Focus And Be More Productive

Less is often more, and that’s what this article is about. When you get overwhelmed it’s easy to just increase your working hours, get more stressed and in turn your productivity takes a hit. These ways to focus and be more productive are written by Margarita Tartakovsky for Psych Central. She reviews a book by Laura Stack, MBA, president of the consulting company The Productivity Pro®, called What To Do When There’s Too Much To Do: Reduce Tasks, Increase Results and Save 90 Minutes a Day. She examines the necessity to process all new information fast, meaning to tackle things straight away that take less than 3 minutes so you don’t hoard new information, and to not use your inbox as a to-do list – priceless. There’s plenty more of course..

Ways To Focus And Be More Productive

What To Do When There's Too Much To Do1. “Determine what to do.” Of course, not every task on your list is important. Your job is to figure out which tasks are and which ones aren’t. Stack calls this triaging your to-do list. In the ER, Stack said, triage nurses don’t see patients on a first-come first-serve basis; instead, they pick patients based on severity (i.e., level of importance).

“Just as the triage nurse has to decide which patients need the most attention, you must determine which tasks on your list take priority over the rest,” Stack said.

She developed the following cheat sheet to help you clarify your priorities:

  • P1: You will get fired if this isn’t done today
  • P2: A valuable long-term activity that should be done soon
  • P3: Someone will be unhappy if you don’t do this eventually
  • P4: Human “pain-management” activities such as socializing and Facebook

2. “Schedule time to do it.” In today’s fast-paced, pressure-filled world, it’s not realistic to plan every minute or even hour of your day. But you can carve out time for your must-do tasks. For instance, you can block out 45 minutes to finish a job report, Stack said. Continue reading on Psych Central.

If you continued reading the whole article on ways to focus and be more productive on Psych Central, you’ll have seen that “Focus Your Attention” was mentioned, and she summarises the need to turn off all distractions – one of the best ways to focus I’ve experienced so far. Do you have any favourite ways to focus? List them below and share with the world!

 

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